Article

Smart ROPA Creation for Privacy Teams Who Value Their Time

When you’re juggling privacy compliance, every moment counts. Few tasks are as draining—and critical—as creating and maintaining business process records (BPRs). These records, including Records of Processing Activities (ROPAs), document how your organization collects, processes, and shares data, serving as a cornerstone for meeting regulatory frameworks like GDPR and CCPA.

Now, imagine transforming this manual, time-consuming process into one that’s faster, more accurate, and far less tedious. Instead of spending hours on repetitive data entry, you can start with the bulk of the work done, leaving you to focus on reviewing and refining. A smarter tool in your workflow can make all the difference

Enter AI Autofill, a feature in TrustArc’s Data Mapping & Risk Manager.

How AI Autofill Works

Imagine starting your record creation with 80% of the fields already populated—AI Autofill uses advanced machine learning to analyze your data inventory and public information, freeing you from repetitive entry so you can focus on refining for accuracy and compliance.

Here’s how it works:

Input Your Prompt: Start with a clear description of your business process, such as “HR onboarding for employees in the US and Canada.” or “Employee data processing for payroll purposes.”
AI Analysis: Once you click “Autofill,” the AI scans your existing data inventory and metadata. It identifies relevant systems (like DocuSign, Zoom) and data elements (such as employee names, email addresses) and suggests these automatically for your process.
Preview and Adjust: A form displays all suggested details. You can confirm, tweak, or de-select inaccurate entries.
Save and Implement: With a single click, the AI-generated fields are added to your record, ready for use.

This process transforms hours of manual entry into moments, freeing your team to focus on strategic goals.

Data mapping and inventory management are foundational for compliance, but they’re often a drain on resources. By automating the creation of business process records, TrustArc empowers teams to manage their data more effectively. With AI Autofill now available for systems, third-party, and business process records, maintaining a comprehensive, accurate data inventory has never been easier.

Streamline your data mapping and risk management. Book a call to see how TrustArc saves you time and simplifies your workflows.